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Catholic Relief Services (CRS) is an international humanitarian organization working in the Southeast Asian Region for the past 50 years. To help achieve our growth and mission critical objectives for the region, we are recruiting for this position to be based in our regional office in Jakarta.

Executive Assistant-Regional Office
Responsibilities:
• The Executive Assistant for the Regional office performs the key role of managing flow of activities and information to and from the office/s of the Regional Director, Deputy Regional Director for Programs, and Deputy Regional Director for Management Quality,and helping to manage these activities and information according to urgency and importance.
• The job also includes office work such as management of visitors and guests, handling of incoming and outgoing mails / correspondences / and telephone calls, arrangements for travel accommodations, flights, preparation of documents for visa / residency papers, and maintenance of office inventory and supplies.
• Combined with these work, the Executive Assistant is expected to discern and initiate any and all actions needed in helping the regional office complete its work plans and schedules.
• The incumbent will be expected to exercise independent judgment in planning and organizing a diversified workload and recommends changes in office management practices to improve efficiency and contain costs.
• Lastly, as the first line of contact for the SEAPRO office, the Executive Assistant is also expected to help ensure a professional and comfortable working atmosphere on all interactions and dealings with the Regional office.

Requirements:
• Candidate must possess at least a Bachelor’s Degree in Humanities/Communication, Linguistics/Translation & Interpretation, Hospitality/Tourism Management, General Office Administration or equivalent.
• Minimum seven years of professional experience in office management and administrative procedures with at least three years supporting senior managerial positions; prior experience with international, bilateral or multilateral organization preferred
• Required language(s): Must be proficient in written and oral English, Bahasa Indonesia
• Excellent business communication and interpersonal skills
• Proficient in MS Office Suite, including Word, Excel and Outlook
• Self-motivated and able to work without close supervision
• Discrete with the ability to manage confidential information
• Quick learner agile, flexible, and adaptable
• Ability to work on multiple tasks concurrently, often with tight deadlines
• Flexibility in working extended hours

If interested please submit an updated C.V., supporting documents and a cover ing letter to recruitment@seapro.crs.org. Please ensure that the reference number SEAPRO-MQ-1206-EA is included in the subject line. Candidate review will begin immediately. Only short listed candidates will be contacted

Dateline: January 12, 2007




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